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BYLAWS OF THE PACIFIC COAST SOCIETY OF ORTHODONTISTS
ARTICLE XII -- MEETINGS
A. ANNUAL SESSIONS:
1. Purpose:
The annual sessions of this Society are established to foster the presentation and discussion of subjects pertaining to the improvement of the health of the public and the art and science of orthodontics.
2. Time and Place:
The Society shall hold an annual session at a time and place selected by the Board of Directors. The Board of Directors shall have the power to change the time and place of the annual session, or to cancel same in the event of extraordinary emergency.
3. Management and General Arrangements:
The President shall appoint a committee to oversee each annual session and develop the educational program, and such committee shall be approved by the Board of Directors.
4. Trade Exhibits:
Products or services may be exhibited at scientific sessions at the discretion of the Board of Directors, and in accordance with rules and regulations established by the Board.
5. Admission:
Admission to meetings of the scientific sessions shall be limited to members of this Society who are in good standing, and to others admitted in accordance with rules and regulations established by the Board of Directors.
B. BUSINESS MEETINGS:
1. Annual Meeting: The Society shall call a meeting at least once annually of the membership of this Society. Such meeting shall be open to all members and known as the General Assembly. The Secretary-Treasurer of this Society shall cause to be published an official notice with the time and place of each annual meeting.
2. Special Meeting: A special meeting of the General Assembly shall be called by the President or on a three fourths (3/4) vote of the members of the Board of Directors or on request of at least 5% of the voting membership. The time and place of the special meeting shall be determined by the President, provided the date selected shall not be more than forty-five (45) days nor less than twenty (20) days after the date the request was received. The business of the special meeting shall be limited to that stated in the official call, except by unanimous consent of the General Assembly.
The Secretary-Treasurer of this Society shall send to each member an official notice of the time and place of each special meeting, along with a statement of the business to be considered, at least fifteen (15) days prior to the opening of such meeting.
3. Quorum: Twenty 20 active members shall constitute a quorum for the transaction of business at any meeting.
4. Order of Business: The order of business shall be that order of business adopted by the General Assembly.
5. Election Procedures: For the election of officers, the Secretary shall provide facilities for voting. If there is only one candidate for a position, the Chair may declare that candidate to be elected. If there is more than one candidate for a position, voting shall be by ballot with the majority of the legal votes cast being required to elect. In the event no candidate receives a majority of the legal votes cast, the candidate receiving the fewest votes shall be removed from the ballot and balloting shall be resumed on the remaining candidates. This procedure shall be followed until one candidate receives a majority of the legal votes cast.
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