ARTICLE IX -- COMMITTEES

A. STANDING COMMITTEES:

1. The Committees of this Society shall be:

a. Budget and Finance
b. Bylaws
c. Membership, Ethics, and Judicial Concerns
d. Nominating and Awards
e. Strategic Planning
f. Continuing Education
g. Publications
h. Executive

2. PURPOSE AND AUTHORITY:

Committees of this Society are advisory, study, and working bodies which are constituted to provide input to the Society from all of the component organizations and to provide a medium for communication between component organizations. Committee authority is limited to study and recommendation within the organizational structure of the Society and its component organizations; this includes authority to seek information pertinent to such studies from any source outside the Society within guidelines as may be established by the Board of Directors. No outside person may participate directly or by observation in any committee delegations without specific authorization from the Board of Directors. No committee or member of a committee may communicate with any outside person, organization, or agency in such a way as to imply authority to represent the Society or present a Society position without direction of the Board of Directors. The Board of Directors may assign other duties to committees. The President of this Society has the authority to appoint all committee chairs.

3. MEMBERSHIP, APPOINTMENTS, TERM OF OFFICE, AND ELIGIBILITY:

a. Membership: Each standing committee shall consist of no less than a Chair and four (4) other members. Where practical, the members shall be appointed equitably on a geographical basis. Upon approval of the Board of Directors, the President may change the number of members on a committee.
b. Composition: Except where otherwise stipulated in these Bylaws, standing committees shall be "rotating" committees; one-third (1/3) of each committee to be appointed by the President at each annual meeting for a maximum of two (2) terms of three (3) years, and the Chair to be appointed by the President; provided, however, that in newly created committees, one-third (1/3) shall be appointed to serve for one (1) year, one-third (1/3) for two (2) years, and one-third (1/3) for three (3) years.
c. Ex-officio members: Each representative to a council of the American Association of Orthodontists shall be, where applicable, an ex-officio additional member of the like committee, except where such council member is an appointed member of the committee.
d. Eligibility: All members of the committees must be active members in good standing of this Society.

4. SUBCOMMITTEES, CONSULTANTS AND ADVISORS:

a. Subcommittees: A committee may appoint subcommittees comprised of committee members, to assist in the performance of its duties.
b. Consultants, and Advisors: A committee shall have the authority to recommend consultants and advisors for appointment by the Board of Directors in conformity with rules and regulations as may be established by the Board of Directors.

5. VACANCIES AND ABSENCES:

In the event of a vacancy in the membership of any committee, the President shall appoint an active member to fill such vacancy. In the event such vacancy involves the chair of the committee, the President shall have the power to appoint an ad interim chair.

In the event a committee member is unable to attend a committee meeting, the President shall appoint an active member to serve on such committee for that meeting only. The appointed member shall have full voting privileges for that meeting only.

6. QUORUM:

A majority of the members of any committee shall constitute a quorum.

7. MAIL VOTES:

Through the use of unanimous written consent, any committee may take any action without convening a meeting. The consent to the action taken must be in writing, must set forth the action so taken, and must be executed by each member of the committee.

8. DUTIES:

a. Budget and Finance Committee shall:

1. consist of the Secretary-Treasurer, who shall be Chair, and four (4) members. The President-Elect and the Executive Director will serve as advisors;

2. prepare an annual budget including the estimated amounts of income and disbursements for the ensuing year;

3. allocate, in accordance with its best judgment, the amount of funds available to meet the various requests and present its recommendations to the Board of Directors;

4. consider all fiscal matters of the Society and make recommendations to the Board of Directors.

b. Bylaws Committee shall:

1. consist of five (5) members, including the Chair;

2. make recommendations on revisions to the Bylaws as may be deemed advisable for the improvement of the Society, and not in conflict with the provisions and policies of the American Association of Orthodontists;

3. study all amendments proposed by members or by the Board, and report its recommendations to the Board of Directors;

4. review changes in the Bylaws of the American Association of Orthodontists and submit recommendations for amendments to reflect these changes;

5. recommend Bylaws changes to the various component societies.

c. Membership, Ethics and Judicial Concerns

Committee shall:

1. consist of twelve (12) members, one from each component society and the member to the AAO Council on Membership, Ethics, and Judicial Concerns;

2. study all matters and develop programs relating to membership, including the recruitment of all qualified dentists as members;

3. consider and make recommendations on membership applications;

4. maintain and promote the Principles of Ethics of The American Association of Orthodontists;

5. notify the Secretary upon the death of a member, and request that a memorial gift be sent in each instance to the American Association of Orthodontics Foundation in the name of the Pacific Coast Society of Orthodontists;

6. represent the Society in advising the survivors of a deceased member regarding the disposal of the practice and equipment;

7. assist members in the event of prolonged illness according to approved policy;

8. verify the “retired” status of a member discontinuing practice.

d. Nominating and Awards Committee shall:

1. be composed of the three (3) most immediate Past Presidents and the Trustee, with the most recent Past President to serve as chair; the trustee serves without the right to vote;

2. provide nominations for the officers of the Society, and report their recommendations to the Board of Directors and to the Secretary-Treasurer no less than sixty (60) days prior to the annual session;

3. provide nominations for Society and other awards as requested.

e. Strategic Planning Committee shall:

1. be composed of the Editor, President-Elect, and five (5) members at large, with the chair to be appointed by the President;

2. review and evaluate the Strategic Plan on an on-going basis;

3. consider new issues and priorities and make recommendations to the Board of Directors.

f. Continuing Education Committee shall

1. oversee the development and coordination of educational programs,

2. consist of a Chair and additional members, the number to be determined by the Board of Directors.

g. Publications Committee shall:

1. prepare written reviews of selected educational presentations and other matters of member interest, for publication in various member communications,

2. be comprised of a number of members determined by the Board of Directors and appointed by the Editor, who shall serve as Chair.

h. Executive Committee shall:

1. be composed of five (5) voting members: the President, the President-Elect, the Secretary-Treasurer, the immediate Past President and the Trustee,

2. include the Chair of the Strategic Planning Committee, the Editor of the PCSO Bulletin, and additional individuals as needed, the number to be determined by the Board of Directors, as nonvoting members,

3. have the power to act for the full Board of Directors in the interim between sessions of the Board, and it shall report such actions to the Board at its next meeting.

B. SPECIAL COMMITTEES:

The President, with the consent of the Board of Directors, may appoint ad hoc committees to perform duties not otherwise assigned by these Bylaws. The authority for the appointment of members of a special committee and their numbers shall be set forth in the resolution creating such committee.

Next: ARTICLE X -- EXECUTIVE DIRECTOR