1. Residents and members who graduated within the past five (5) years may submit a presentation.
2. Participants (main author) may submit Scientific Posterboard applications in more than one category.
3. Posterboard submission must not have been named as a winner from posterboard competitions at the American Association of Orthodontists (AAO), American Association for Dental Oral and Craniofacial Research (AADOCR), or the International Association for Dental Research (IADR). A participant may, however, submit a Posterboard with different topics/contents (not previously award-winning).
4. Acceptance of the application obligates the participant to present the Scientific Posterboard at the Western Orthodontic Conference (WOCON) Annual Session, a meeting of the PCSO. The participant will be assigned a time for posterboard judging and an in-person interview on Thursday, October 16. In addition, there will be a dedicated time on Saturday from 10:00- 10:30am for all presenters to be with their posterboards to interact with meeting attendees and answer questions. Cancellations must be submitted via email to PCSO staff at mwassenberg@pcsortho.org by 5:00pm CDT, September 19, 2025.
5. Disclosure of Financial and/or Beneficial Interest is a statement included with the application form indicating whether or not the presenter or the presenter’s family has a financial and/or beneficial interest in the product or service related to their Posterboard. Note: The disclosure statement must be completed for the application to be accepted.
6. Disclosure of Visual Enhancement is a statement included with the application form indicating whether or not the presenter or the co-presenter uses enhanced, modified, or altered visuals in their Posterboard. Note: The disclosure statement must be completed for the application to be accepted.
7. The PCSO will offer a $1,000 scholarship for each residency program in the PCSO territory to support one or more participants to attend the WOCON Annual Session and present a posterboard(s). If there is more than one participant per program, it is up to each residency program to determine how the scholarship funds will be distributed. Any costs incurred to participate are the sole responsibility of the participant, including any registration fees, travel, or hotel expenses. The PCSO will pay the scholarship money directly to the residency program representative(s) on site at WOCON.
8. Registration for WOCON must be completed by all participants in the Scientific Posterboard exhibit. Registration and hotel reservations are available now.
9. Posterboard participants will be allowed to setup their Posterboard from 12:00-6:00pm on Wednesday, October 15, 2025. (Posterboard judging will occur by appointment on Thursday, October 16, 2025.) All Posterboard participants will receive a Certificate of Participation. **Times subject to change.**
10. The PCSO is not liable for any loss or damage to the participants’ materials and equipment.
11. Advertising is not permitted in the Scientific Posterboards. No commercial promotion is allowed. Violation of this policy will result in the immediate removal of the Scientific Posterboard from the area.
12. Care of the building is the responsibility of the participant. Any damage by participants or their agents to convention center property must be paid for by the participant causing the damage.
13. Handouts are the responsibility of the participant. The PCSO will not pay to duplicate handouts.

Posterboards will be displayed at the Hilton Hawaiian Village Mid-Pacific Conference Center in Sea Pearl 1-2. The PCSO is not responsible for items left in the display area after 1:00pm on Saturday, October 18, 2025. **Please note: times are subject to change.**

Wednesday, October 15, 2025
Set Up | 12:00pm–6:00pm

Thursday, October 16, 2025
Display | 9:00am–3:15pm
Posterboard Judging and In-Person Interview
Appointments will be arranged during the day (could begin as early as 7am).

Friday, October 17, 2025
Display | 7:30am–1:30pm
WINNERS ANNOUNCED (attendance is requested) 7:45–8:15am

Saturday, October 18, 2025
Display | 8:30am–12:30pm
In-Person | 10:00–10:30am
All items must be removed from the display area by 1:00pm on Saturday, October 18, 2025.

Scientific Posterboards are arranged in alphabetical order based on the last name of the presenter. Posterboard number assignments will be listed in on-site materials. Posterboard numbers will NOT be moved on site.

The PCSO provides one 46" high x 94" wide (123cm x 246cm) tack board (corkboard) and tacks at no charge. No other equipment will be provided for Scientific Posterboards. (The distance from the floor to top of Posterboard is 6’6”.

1. Applications must be submitted online at https://forms.gle/bkDbP364Tw74cMHt8. Applications received without an abstract will not be considered.
2. Applications and abstracts will not be accepted if received after July 31,2025.
3. Applications and abstracts will be reviewed by a committee of PCSO members for relevancy
   to the general membership and quality of work.
4. Abstract guidelines must be followed and should contain the following information:
   a. Objectives of the investigation
   b. Experimental methods used
   c. Essential results, including data and statistics
   d. Conclusions
   e. NOTE: your research does NOT have to be complete at the time of application, but you must have an abstract provided for consideration.
5. Applicants will receive an email notice of acceptance or rejection by August 31,2025. Please provide an email address that will be valid after July 31, 2025 to ensure that you will receive this notification.

Please do not call the PCSO prior to August 31, 2025 to check on application status.